POSITION TITLE: HR OFFICER
REPORTING TO: HR Director
LOCATION: Dublin City Centre/Hybrid
CONTRACT TYPE: Full time Permanent
WORK SCHEDULE: Monday ? Friday, 9am ? 5pm (**Apply on the
website** working hours per week)
ROLE PURPOSE: This role exists to assist and provide support to the
Human Resources Department in a busy NGO.
ROLE RESPONSIBILITIES:
RESOURCE LINK / PAYROLL
* Overseeing the Resource Link HRIS and undertaking the role of HR
super-user for the system. Maintenance of structure units and post
coding. Liaising with Resource Link where issues of a technical
support nature arise.
* Provide training to HR team members and other users as required.
* Co-ordinating the upgrade of the Resource Link Database in
conjunction with other members of the HR Team.
* Undertake regular quality audits on the HRIS to ensure accuracy
and identify user training needs.
* Undertake spot checks to ensure all employee information, job
changes and salary data is kept up to date and recorded as required.
* Providing cover in the absence of the HR Administrator regarding
processing of HR administration elements for the weekly and monthly
payrolls, co-ordinating and processing all employee status change
forms ensuring a high standard of accuracy. Ensure payroll data is
forwarded to Finance department in a timely manner. Responsible for
all HR payroll inputs and processing the HR elements on Resource Link
for payrolls. Action any CSV file to Payroll, on time. Liaising with
Managers regarding any queries. Liaising with the Payroll team and
resolving any issues which may arise regarding the payroll.
* Liaising with Payroll concerning any potential errors or issues
and also informing the HR Business Partner.
* Processing yearly increments for Crosscare, YPCS, CDYSB. Confirm
Backpay calculations to Payroll where relevant.
* Provide advice and guidance to HR Administrator in the resolution
of payroll issues.
* Undertaking and completing individual salary reviews as requested.
RECRUITMENT, SELECTION AND EMPLOYEE RELATIONS
* Providing recruitment and selection support for all areas within
Crosscare. Ensuring the highest standards of accuracy is maintained in
all elements of recruitment and selection.
* In conjunction with Managers and HR Business Partner prepare
adverts and place these at the required time on the Crosscare website
and other relevant recruitment website.
* Ensuring the HR area within the Crosscare website is updated and
kept current.
* Checking employment references and Garda checks.
* Ensuring all successful candidates are in receipt of qualification
and current professional registration documentation.
* Calculating salaries, producing contracts of employment for
signing by the C.E.O., ensuring each contract is thoroughly checked
for accuracy prior to distribution.
* Monitoring the return of signed contracts, bringing to the
attention of the HR Business Partner any situations where contracts
have not been returned on time.
* Processing work permits for applicants recruited from overseas.
Ensuring these are tracked and renewed as may be required.
* Ensuring all relevant notification forms are completed and issued
to the relevant people.
* Undertaking checks to ensure employee details are entered on the
HRIS ensuring a high standard of accuracy particularly with regard to
salary information.
* Through the HR Administrator, ensuring recruitment files are
accurately filed on completion of recruitment process, thus
facilitating easy access of information relating to applicants.
* Preparation and issuing monthly reports on temporary contract
renewals or other relevant HR information to the managers.
* Liaising with managers to ensure data is received back in a timely
manner and that revised contracts are issued to employees prior to
expiry of their contracts.
* Bringing to the attention of the HR Business Partner any
difficulties in this area.
* Dealing with queries from the relevant service areas in respect of
recruitment i.e. salaries, hours etc. in an efficient, approachable
and friendly manner.
* Maintaining register and file in respect of candidates who have
been placed on hold for future positions.
* Supporting the HR Business Partner in respect of day to day
employee relations issues.
ABSENCE / LEAVE MANAGEMENT
* Processing applications in respect of changes in working hours,
leave and entering any changes onto the HRIS.
* Entering leave onto the HRIS, monitoring sick and other leave to
ensure employees do not exceed the leave parameters.
* Advising the HR Business Partner regarding situations of long term
absence and excesses of leave.
* Preparation and issue of reports as may be required from the HRIS
in particular relating to absence, turnover and other HR data on a
monthly basis.
* Arranging medicals for existing employees and liaising with HR
Business Partner regarding this.
* Forwarding probation review forms to relevant managers on a
monthly basis. Following up to ensure they are completed by the
required date and filed on the employees? file. Where problems are
highlighted on the forms bring these to the attention of the HR
Business Partner.
GENERAL HR / ADMINISTRATION
* Undertaking exit interviews as may be required.
* Undertake monthly pension enrolments onto HRIS, and do relevant
notifications. Produce and issue pension providers report. Preparation
of files in respect of pension, death and disability, producing
reports in this regard. Preparation and issue of annual pension report
in respect of pension renewals.
* Dealing with any queries which may arise relating to pension from
external or internal sources, liaising with Finance as necessary.
* Assisting as necessary with the induction of new employees into
the HR Team.
* Undertaking an analysis of LSA and ensuring information is
available and where not ensure it is explained and obtained.
* Ensure information is removed after the stated period in respect
of GDPR.
* Preparation of monthly and yearly council statistics.
* Being a key HR contact for Crosscare employees, responding to a
range of HR queries in a timely manner.
* Working alongside the support services teams in particular
administration, finance and payroll.
* Providing assistance to other members of the HR team. Assisting in
taking minutes at meetings as may be required from time to time.
* Assisting as necessary with the induction of new employees into
the HR team.
* Undertaking spot checks on personal files ensuring documentation
is filed in sequential order and the correct format
* Assisting with HR projects as directed by HR Business Partner or
Senior HR Manager.
* Actively engaging in Supervision.
* Keeping up to date in relation to employee entitlements and
employment legislation.
* Ensure the highest standards of confidentiality are maintained at
all times.
* Ensure good working relationships are maintained with colleagues.
* Maintain a high standard of work performance, attendance,
appearance and punctuality.
* Being aware of emergency procedures and ensure the health and
safety policy is strictly adhered to.
* Any other duties as may be required from time to time.
OTHER
* To actively engage in Supervision.
* To work in keeping with the policies and procedures of Crosscare.
* Be an advocate for HR best practice within the organization
* To maintain Crosscare confidentiality at all times.
The above job description is not intended to be a comprehensive list
of duties and responsibilities and consequently the post holder may be
required to perform other duties as appropriate to the post which may
be assigned to them from time to time and to contribute to the
development of the post. This job description may change in line with
the changing needs and objectives of Crosscare.
THE HOLDER:
(QUALIFICATION/SKILLS REQUIREMENTS)
JOB SKILLS/EXPERIENCE REQUIRED:
* +3 years HR officer/administration experience.
* HR/related qualification (Certificate /Diploma in HRM).
* Excellent IT /Office Skills essential
* Excellent writing skills (draft letters, minutes, reports, job
advertisements etc.)
* Attention to Detail essential.
* Ability to work under own initiative and as part of a team.
* Ability to handle confidential and sensitive information with
integrity and professionalism.
* Strong interpersonal and communications skills.
* Ability to build effective relationships at all levels.
* High levels of personal motivation & initiative.
* Exceptional organisational skills with ability to manage multiple
projects.
APPLICATION PROCESS
APPLICANTS SHOULD SEND THEIR COVER LETTER & CV (2 PAGES MAX) SHOWING
HOW THEY MEET THE SELECTION CRITERIA & E-MAIL IT TO **APPLY ON THE
WEBSITE**
CLOSING DATE FOR APPLICATIONS WILL BE **APPLY ON THE WEBSITE**TH
FEBRUARY **APPLY ON THE WEBSITE**, 5.**APPLY ON THE WEBSITE**PM
_Crosscare is an equal opportunities employer
Garda Vetting will apply to this role_
We need : English (Good)
Type: Permanent
Payment:
Category: Others
